RESUMIX Q&A
A: STAIRS is the acronym for Standard Automated Inventory & Referral System. The software that supports STAIRS is called RESUMIX. An announcement number beginning with "SE," then a 4-digit occupational series number is an announcement under STAIRS. Example: SE0334
A: Announcements are available on the web at
A: The AREA OF CONSIDERATION section of each announcement specifies which types of applicants can apply.
A: No. The preferred method of submission is through the Navy’s online Resume Builder located at the end of each job opportunity announcement. Do not confuse Navy’s on-line resume builder with other resume builder with other resume building systems on the Internet. For example, OPM has an on-line resume builder that applicants can use; however, it does not contain REQUIRED information contained in the Additional Data Sheet portion of the Navy’s on-line resume builder at
www.donhr.navy.mil. Applicants should NOT send in both a hard copy and an electronic resume, nor should they send duplicate resumes through resume builder. Typed resumes may also be submitted by e-mail and US mail (including FedEx and other mail services).A: The HOW TO APPLY section of each announcement provides a COMPLETE set of instructions for applying.
A: No. Once your resume has been added to the STAIRS applicant pool, you may self-nominate for other announced series by using the Application Express button located at the bottom of the appropriate job announcement on our web page. Alternatives to using the Application Express button include sending the self-nomination information to
Wantajob@se.hroc.navy.mil or mailing a hard copy of the self-nomination information to 9110 Leonard Kimble Road, Stennis Space Center, MS, 39522.Important Note: When you submit a new resume, even if it is a duplicate of the one already submitted, the new resume will cause all additional series self-nominations and Additional Data Sheet information you had on file to be inactive. If you submit a new resume, you will need to self-nominate again for the other series.
A: In addition to a resume, applicants are required to submit responses to the Additional Data Sheet. If using the on-line resume builder found on Navy’s web page
www.donhr.navy.mil, the data sheet questions are found at the end of the resume builder. If applying via e-mail or hardcopy, responses to the additional data sheet should be listed at the end of an applicant’s resume.****NOTE**** Applicants do not need to attach DD214s, SF50s, transcripts, VA letters, etc., unless it specifically states so in the announcement. Should an applicant be selected, the selectee will need to immediately supply certain documents to verify appointability, e.g., SF-50, DD-214, VA letter, SF-15, licensing/certification copies, etc.
A: No. Responses to individual KSAs are no longer required. Applicants should concentrate on accurately describing their job experience in relation to the job series for which they wish consideration.
wantajob@se.hroc.navy.mil.A: Yes. Electronic resumes need to be sent within the body of the e-mail received containing a resume as an attachment will not be opened and processed. Applicants will be notified should this occur. The e-mail address used to submit an electronic resume is
10.Q: How will I know the HRSC has received my resume?
A: Applicants using Resume Builder or submitting through e-mail will receive an AutoReply message that the resume has been received. Applicants submitting hard copy resumes will receive a written notice that the resume was received.
11.Q: When I receive an e-mail notice that my resume has been received, does that mean my resume is in the system, available to be referred immediately?
A: No. The e-mail is just an AutoReply that tells you your submission was received by the Center. You will receive a written notice when your resume has been input into the applicant pool.
12.Q: Will I be notified if there is a problem in processing my resume?
A: Yes. Applicants will be notified if their resume cannot be processed to the applicant pool. Incomplete data sheets or lack of appointment eligibility are the most common reasons resumes are not processed into the pool.
13.Q: My resume has been processed into the applicant pool. Does that mean that I have provided all the information necessary to qualify for jobs?
A: No. Processing into the pool is not a quality check of your resume. Resumes must contain information adequate to make qualification, time in grade, and eligibility determinations. Make sure you provide complete data for periods of employment, including dates and the title, series, and grade of positions held; ensure all additional data sheet answers are correct and complete. An applicant who is a career Navy employee and does not show that he is a current Navy employee on the Additional Data Sheet would not be matched for a job in which the area of consideration is current Navy employees. An applicant who describes federal work experience but does not indicate the dates, title, series, or grade would be rated not qualified because there is not enough information on the resume to determine time in grade or quality level of experience. Also, an applicant in a career ladder should show the dates and grade of the last promotion received. Basically, the qualification determination process has not changed. Determination is made from the information in the resume and applicants continue to be responsible for the correctness and completeness of the resume. Applicants whose resumes do not provide the requisite information will be rated not qualified.
14.Q: Is it possible for me to be qualified for a job and not be referred for consideration?
A: Yes. STAIRS identifies best-qualified candidates based on key skills Identified by the manager. It is possible to be basically qualified for a position and not possess any of the key skills required to be best qualified. Basic qualifications are reviewed only after identification of applicants matching the key skills for the specific position being filled.
15.Q: When resume builder changes, should I resubmit my resume?
A: Usually, no. Improvements are done periodically to the builder and to the RESUMIX software without affecting the applicant pool. Specific notice will be posted on the web if applicants must resubmit their resumes.
16 Q: How should my resume be submitted to wantajob?
A: Follow the instructions in the job kit. All resumes should be done in 12-pitch instead of 10-pithc, due to conversion errors.
17.Q: Should I list all training on my resume?
A: List only recent & relevant training.
18.Q: If my GEO location is not listed on the additional data sheet, where can I list a specific location?
A: You may put the geographical location in Section VI in the resume builder or in the other information section if your resume was submitted to
wantajob@se.hroc.navy.mil.19.Q: How long will my resume remain active in STAIRS?
A: Your resume remains active until you are selected for a position or retire or for 1 year.
20.Q: Will I be notified when my resume is near expiration?
A: Yes, HRSC will notify applicants when their resume is within 30 days of expiration. It will be the responsibility of the applicant to notify the HRSC if they wish to remain active for an additional year.
21.Q: Why do the job opportunity announcements beginning with SE#### have only general information regarding grade level, location, duties, etc.?
A: Job opportunity announcements beginning with SE#### are used to generate the applicant pool under the STAIRS. When necessary, career flyers for specific recruitment will be issued to solicit additional resumes to the applicant pool.
22.Q: Where do I find additional information on a particular job series I am interested in?
A: Information on representative types of duties for a particular series can be found on OPM’s web page at
www.opm.gov.23.Q: Where can I find additional information on qualifications standards related to a particular series?
A: Information on the qualifications required for a certain job series can be found on OPM’s web page www.opm.gov.
24.Q: When will I be notified of which series I qualify?
A: When you have been identified in Resumix as having matched a key skill for a position under recruitment. Qualification determinations under STAIRS are done after potential candidates (i.e., those who have matched key skills for the position under recruitment) are identified. An applicant who matches key skills of the job is then screened for basic qualifications. Only qualified candidates matching key skills of the job are certified to a selecting official for consideration. Applicants who matched key skills, but were not qualified will receive advising why they were not qualified.
25.Q: If I am considered for a position but not selected, will I receive any type of notice?
A: Yes. Those applicants referred but not selected will receive a hard copy notice indicating the specific position/location for which they were referred
26.Q: What should I do if I forget my Resume Builder password?
A: Send an e-mail message to
RESUMIXQUESTIONS@se.hroc.navy.mil requesting that your account be reset. Be sure to include your name as it appears on your resume and your social security number.